Your details should be handled properly.

Who is responsible for your information?

Essential Resourcing, operated by David Walsh, is the data controller for candidate information handled through its recruitment services.

David handles candidate conversations directly. Your information is there to support genuine recruitment work, not to be fired around the market hoping somebody bites.

What information may be collected?

• Your name, email address and optional phone number.
• Your LinkedIn profile, portfolio or other professional profile.
• Your CV, work history, skills, qualifications, salary information, availability and location preferences.
• Application details, recruitment conversations, interview feedback, references and notes relevant to a role.
• Your contact preferences and records showing the privacy choices or permissions you have given.

Please do not include passwords, bank details or unnecessary health, diversity or other sensitive information in a CV or website message. If sensitive information is genuinely needed, David will explain why and how it will be handled.

Where might it come from?

Most candidate information comes from you. David may also identify or receive relevant professional information from:

• LinkedIn, professional profiles and company websites.
• Job boards and recruitment platforms.
• Clients, referees and professional introductions.
• Publicly available portfolios, articles or event profiles.

If David approaches you using professional information obtained elsewhere, you will be given access to this notice at the appropriate time.

Why is it used?

Candidate information may be used to:

• Respond to you and understand what you are looking for.
• Assess whether a particular role may be relevant.
• Discuss opportunities, salary and the market with you.
• Manage applications, interviews, feedback and offers.
• Make an agreed introduction and provide appropriate information to a client.
• Keep accurate recruitment, consent and legally required records.
• Keep you in mind for relevant future opportunities where there is an appropriate basis to do so.

The lawful bases used

Essential Resourcing normally relies on legitimate interests to run a relevant professional recruitment service, respond to candidates and maintain proportionate records. It may also rely on steps taken at your request before a contract, performance of a contract, legal obligations or consent where a choice is genuinely optional.

Agreeing to receive a WhatsApp reply or asking David to keep you in mind is separate from signing up to marketing. Essential Resourcing does not treat either choice as permission for broadcast marketing.

Sharing information with clients

Your identifiable CV or profile will not be sent to a client without a proper conversation and the appropriate permission for that introduction.

Where an introduction goes ahead, a client may receive information relevant to assessing you for the role, such as your CV, experience, salary expectations, availability and David's recruitment notes. The client becomes responsible for its own use of that information.

CVs and private files

CVs submitted through the website are stored in approved private storage and delivered privately to David. They are not put in the public website, Sanity, GitHub or analytics.

Uploaded files are checked for permitted format, file signature and size. David manually reviews candidate files before any client use.

Service providers

Candidate information may be processed using Railway for website hosting and private file storage, Resend and Google Workspace for email, Google Calendar for bookings, and WhatsApp where you choose that contact route. These providers act under their own terms and, where applicable, data-processing arrangements.

Some providers may process information outside the UK. Where this is a restricted transfer, an applicable adequacy regulation or approved safeguard must be used.

How long is information kept?

Candidate records are reviewed no later than 24 months after the last meaningful contact. They may be kept longer where the recruitment relationship remains active, you have asked David to keep you in mind, or a legal or regulatory reason requires it. You can ask David to delete your details at any time, subject to those obligations.

Certain employment-agency records must be kept for at least 12 months. A deletion request may therefore be limited where a record still has to be retained by law or is reasonably needed for a legal claim.

Automated decisions

Technology may help David search, organise or review professional information. Essential Resourcing does not use solely automated decision-making to decide whether you are introduced, interviewed or hired.

Your rights

Depending on the circumstances, you may ask for access, correction, deletion, restriction or portability of your information, object to processing based on legitimate interests, or withdraw consent where consent is being relied on.

Use the candidate data request form, or email david@essentialresourcing.co.uk. Identity may need to be checked before private information is released, changed or deleted.

Questions or complaints

Contact David first and he will try to sort it properly. You can also complain to the Information Commissioner's Office.

Full website privacy information

The Privacy Policy explains website analytics, general enquiries, security and other service providers in more detail.